Q. What EDI transactions does Estes exchange?

A: Estes exchanges the following EDI sets:

EDI Sets*
  Specifications How it works
204 Motor Carrier Shipment Information
Version 4010
204.pdf - (104 kb) Learn More
210 Freight Details and Invoice
Version 4010
210.pdf - (84 kb) Learn More
211 Motor Carrier Bill of Lading
Version 4010
211.pdf - (60 kb) Learn More
214 Shipment Status Message
Version 4010
214.pdf - (56 kb) Learn More
820 Payment Order/Remittance Advice
Version 4010
820.pdf - (76 kb) Learn More
Estes EDI Implementation Request    
Learn how these sets can all work together
* Additional data sets may be available.

Kleinschmidt Inc. is the EC Gateway/EDI VAN we use to move data. Kleinschmidt supports all EDI standards as well as proprietary formats (flat files) and translation services between any of these formats. The company also supports many alternative means of communication and provides real-time interconnect to all major and many smaller VANs. You can contact Kleinschmidt at www.kleinschmidt.com.

To get started, contact one of our EDI experts at (804) 353-1900, Ext. 2600 and press 2. Or email us at EDI@estesexpress.com.


EDI Set Descriptions

204/211—Bill of Lading
The customer-provided information is translated and the freight bill generated from the 204/211 data. If all the information is provided by the shipper, the billing clerk simply verifies the information against the paperwork provided at pickup. Auto-creating these freight bills benefits the shipper by preventing keying errors and accelerating freight processing.

The 210 EDI set is electronic invoicing. Billing electronically eliminates paper flow and handling for both Estes and our customers. It cuts down on the amount of administrative effort involved in billing (for Estes) and paying (for our customers) of invoices. When combined with customers sending 820s and remittance advice, the process becomes much more streamlined and efficient.

214—Shipment Status
The 214 EDI set provides our customers with information about the status of their shipments. Many different statuses can be reported, which eliminates the need for the customer to call about their shipment's disposition.


820—Remittance Advice
Estes encourages the use of the 820 for remittance purposes. Although a transfer of funds is desirable, an 820 Remittance and a mailed check are acceptable. Estes automatically applies payment based on its 10-digit freight bill number provided in the 820, which prevents payment application errors.


How the EDI sets work together
Sending the 204/211 Bill of Lading to Estes starts the process with an auto-created freight bill containing the shipper-provided data.

The 214 EDI shipment status set and the 210 EDI invoice set are used after the set is in Estes' system. It will process error free because the data came directly from the shipper.

The billing process is accelerated when customers receive the 210 EDI invoicing set and send Estes the 820 EDI Remittance Advice set.

Q: How do I know if the EDI I sent was received?

A: Testing is conducted at the onset, and most connection issues are ironed out prior to implementation. Some customers are able to process electronic confirmations. This is an option that can be discussed during testing.