At Estes, we're always looking for ways to communicate with our customers faster and more efficiently. That's why we offer Electronic Data Interchange (EDI), which allows you to send and receive shipment and billing information automatically via a secure, direct connection between your computer system and ours.
- Increased efficiency
- Reduced administrative costs
- Reduced paper flow and handling
- Fewer manual interventions
- No redundant data entry
To get started, contact one of our EDI experts at (804) 353-1900, Ext. 2600 and press 2. Or,
e-mail us at EDI@estes-express.com.
* Additional data sets may be available.
Kleinschmidt Inc. is the EC Gateway/EDI VAN we use to move data. Kleinschmidt supports all EDI standards as well as proprietary formats (flat files) and translation services between any of these formats. The company also supports many alternative means of communication and provides real-time interconnect to all major and many smaller VANs. You can contact Kleinschmidt at www.kleinschmidt.com.
EDI Set Descriptions
The customer-provided information is translated and the freight bill generated from the 204/211 data. If all the information is provided by the shipper, the billing clerk simply verifies the information against the paperwork provided at pickup. Auto-creating these freight bills benefits the shipper by preventing keying errors and accelerating freight processing.
The 210 EDI
set is electronic invoicing. Billing electronically eliminates paper flow and handling for both Estes and our customers. It cuts down on the amount of administrative effort involved in billing (for Estes) and paying (for our customers) of invoices. When combined with customers sending 820s and remittance advice, the process becomes much more streamlined and efficient.
The 214 EDI
set provides our customers with information about the status of their shipments. Many different statuses can be reported, which eliminates the need for the customer to call about their shipment's disposition.
Estes encourages the use of the 820 for remittance purposes. Although a transfer of funds is desirable, an 820 Remittance and a mailed check are acceptable. Estes automatically applies payment based on its 10-digit freight bill number provided in the 820, which prevents payment application errors.
How the EDI sets work together
Sending the 204/211 Bill of Lading to Estes starts the process with an auto-created freight bill containing the shipper-provided data.
The 214 EDI
shipment status set and the 210 EDI
invoice set are used after the set is in Estes' system. It will process error free because the data came directly from the shipper.
The billing process is accelerated when customers receive the 210 EDI
invoicing set and send Estes the 820 EDI
Remittance Advice set.